![](/uploads/1/2/7/0/127096593/541856938.jpg)
You’ve probably noticed that in certain documents, as soon as you click “Save” all of your Word redlines change color and switch from your name to “Author.” If you’re like me, when negotiating or commenting up a document with others I prefer to “layer” redlines in different colors so everyone knows whose comments and redlines are whose. This can help avoid confusion and keep the negotiation process running as efficiently as possible. There’s nothing more frustrating than redlining a document only to find your edits changed to Author the second you save your draft. (I’ve had situations where my business team commented on a draft assuming the “Author” redlines in an agreement were my redlines, when they were really from the other side.) This author information for redlines is one example of the “metadata” that Microsoft Word saves with your document.On the flip side, there are times you may want to remove all of the personal information in a document regarding authors (e.g., when releasing a policy or document that had multiple authors, and you don’t want to show who worked on what parts). Word includes an option in the Trust Center which lets you remove all personal information from a document upon save. If this option is selected, metadata (including names of redline owners) is stripped out of the document when it is saved. If your redlines are changing to “Author” on save, it’s because this option is turned on in your document.
Word for the web doesn't support adding file names and other document properties to a header or footer. Select Open in Word to open your document in the desktop version of Word if you have it and follow the steps here on the Windows tab.
![Office 365 word for mac how to change author names Office 365 word for mac how to change author names](/uploads/1/2/7/0/127096593/271190275.jpg)
This is a document setting, not a global setting, so changing it for a given document changes it for that document only.To turn on or off the removal of personal information from a document upon save in Office 2010 or 2013, follow these steps:. Click on “ File,” then “ Options.”. In the “Options” box, select “ Trust Center” at the bottom of the left-hand menu. In the “Trust Center” dialog box, click the “ Trust Center Settings” button. The Trust Center should open on “ Privacy Options” (if not, select it).
You’ll find what you are looking for under “ Document-Specific Settings” – it’s the option “ Remove personal information from file properties on save.”. If it’s turned on, it will look like this. To turn it off, uncheck the box, click “ OK,” and close Word Options. Your redlines should now stay as-is when you save the document. If the checkbox and option is turned off and grayed out like in the image below, you will have to do one thing before you can turn it on, you need to first run Document Inspector by pressing the button on this screen and manually remove all metadata under “Comments, Revisions, Versions and Annotations.” (You can run Document Inspector at any time to manually remove metadata from a Word document.)This entry was posted in and tagged,. Bookmark the.
Word for Mac 2011 Excel for Mac 2011 Outlook for Mac 2011 PowerPoint for Mac 2011 Which Office program are you using?WordBy using Office, you can quickly assemble, display, and share your data with other people, and take steps to protect your privacy, too.Do any of the following:Specify the personal information that appears in all your Office documentsTo help maintain the level of privacy that you want, you can edit or remove any of the author and contact information that is associated with Office documents. The author and contact information that you specify automatically appears in all your Office documents, including those that you share with other people, unless you remove your personal information from a document.On the Word menu, click Preferences.Under Personal Settings, click User Information.Make the changes that you want. Note: When you update the information in one Office application, the information is automatically updated for all Office applications.Remove personal information from a documentIf you share a document with other people, you can remove personal information, such as author name and company, that Office automatically adds to a document.On the Word menu, click Preferences.Under Personal Settings, click Security.Under Privacy options, select the Remove personal information from this file on save check box.Save the document.
Notes: The following personal information is removed from your file:.In document properties, the properties Author, Manager, and Company on the Summary tab, and Last saved by on the Statistics tab.All names associated with comments or tracked changes are changed to 'Author.' If you add or edit your name in a specific comment or elsewhere in your file, that information is not removed by this procedure. You must remove that information manually.Turn off tracking of recently used documentsOn the File menu, the Open Recent command lists the documents that you recently opened. Notes: The following personal information is removed from your file:.In workbook properties, the properties Author, Manager, and Company on the Summary tab, and Last saved by on the Statistics tab.All names associated with comments or tracked changes are changed to 'Author.' If you add or edit your name in a specific comment or elsewhere in your file, that information is not removed by this procedure.
You must remove that information manually.The sender's e-mail address that appears in the e-mail message header when you send a workbook by using e-mail.Turn off tracking of recently used documentsOn the File menu, the Open Recent command lists the documents that you recently opened. Note: When you update the information in one Office application, the information is automatically updated for all Office applications.Turn off tracking of recently used documentsOn the File menu, the Open Recent command lists the documents that you recently opened.
![](/uploads/1/2/7/0/127096593/541856938.jpg)